Full Council Agendas

Notice of the Meeting of Billinghay Parish Council      

Monday 5 July 2021

Dear Councillor

You are hereby summoned to a meeting of Billinghay Parish Council which will be held at Billinghay Village Hall Ringmoor Close on Monday 5 July at 7pm.

Public and press are welcome to attend. Due to the need to social distance, please let us know you are attending, to ensure measures are put in place. You can also let us know of any matter of concern by phone or email.

                                                                              Agenda

1.  Election of Chair.

2. To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting. Cllrs G Ogden and A Key submitted apologies as a matter of courtesy. Cllr Bell has given apologies.

3. To receive Declarations of Interest under the Localism Act 2011 - being any pecuniary interest in agenda items not previously recorded on members’ Register of Interests.

4. To approve as correct record and minutes, notes of the PC meeting held on 5 May 2021

5. Parish Council Co-option: Applications have been received from 2 residents to be co-opted and circulated to Cllrs prior to meeting. Applicants have been asked to attend.

6. Parish Council Policies Review and Adoption: circulated to Councillors.

PCD009 Safeguarding Policy

PCD012 Risk Management Policy

PCD020 Communications Policy

PCD025 Environmental Policy

PCD037 Training and Development Policy

PCD038 Equality and Diversity

PCD042 Advertising Policy      

7. Risk Assessment: actions needed.

8.  To consider and agree Parish Office arrangements regarding reopening etc.

Finances

1. To approve payments made since the last meeting (list circulated to Cllrs prior to meeting).
2. To approve accounts to quarter end 30 June 2021 as a true record.
3. To receive Internal Auditors report and consider any recommendations
4. To consider and agree purchase of hi viz vests and litter picking equipment.

9.  Highways a.  Remembrance Parade arrangements: Cllr Catlett

                        b. Any Highways updates.

10. Clerk’s Report (Circulated prior to meeting).

11. Planning Matters

Applications Received:21/0792/House 5 York Terrace annex

                                        21/0854/RESM land adjacent Westholme 42 Fen Road dwelling

Applications Approved:

12. To receive Councillors’ Reports - For information only. Any items for decision will appear on the agenda for the next meeting. Reports from County Councillor & District Councillors (if in attendance)

13. To resolve whether to exclude the public and press in accordance with the Public Bodies (Admissions to Meetings) Act 1960 to discuss the follow legal and staffing matters. (Should this resolution be passed, members of the press and public will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.)

Closed Session

a. To discuss and agree arrangements for Staffing Matters.

b. To agree progressing appointing new staff members: Litter Picking and Assistant Clerk

c. Complaint to Parish Council (confidential Matter)

Billinghay Parish Office ∙Ringmoor Close ∙Ringmoor House ∙Billinghay ∙Lincs ∙LN4 4EY

Email info@billinghaypc.co.uk

Mobile 07483 346143

Mondays Tuesdays and Thursdays  9.15am to 3pm