1 July 2024
Minutes of the Meeting of Billinghay Parish Council held at Billinghay Methodist Chapel, Victoria Street on Monday 1 July 2024 at 7.00pm.
Present: Cllrs Catlett – Chair (AC), Liles (WL), Ball (LB), Cassidy (TC), Miller (RM), Greetham (RG).
Parish Clerk: Helen Key (HK)
Public Session
0 Members of the public present.
Minutes of the Council Meeting
1.To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
Apologies were received from Cllr Cottrell.
It was proposed by RM, seconded by WL and agreed unanimously that these be accepted.
Apologies were received from County Cllr Key.
2.To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary or other registerable interests in agenda items not previously recorded on members’ Disclosable Pecuniary and Other Registerable Interests' declaration.
None Declared.
3. To receive reports from County & District Councillors.
County Cllr Key forwarded a report that he had been contacted by a resident regarding transport links to the village. Cllr Key met with an officer from LCC, where it was felt that there is a lack of understanding of the call connect service available. This was discussed and found that call connect information is available on the Parish website, an offer of a call connect member to attend a meeting was felt unnecessary but it would be beneficial to place call connect details in the next issue of the newsletter.
4. To accept the notes from The HR Committee meeting held 6 June 2024 as minutes and a true record.
It was proposed by LB, seconded by TC, and agreed unanimously that they be accepted.
5. To accept the notes from the Meeting of 10 June 2024 as minutes and a true record.
It was proposed by RM, seconded by LB, and agreed unanimously that they be accepted.
6. Matters arising and Clerk’s reports.
The documentation for these had been circulated for review prior to the meeting.
No queries or additional points arose.
7. Correspondence
Items forwarded: NALC Bulletins, LALC Bulletins, NKDC Newsletter.
8. Finance
a. To approve payments made during June 2024 (list circulated to Cllrs prior to meeting.
It was proposed by RM, seconded by TC, and agreed unanimously to approve the payments. See Appendix A
b. To approve the bank reconciliation for the period ending 30 June 2024. (circulated to Cllrs prior to the meeting).
It was proposed by WL, seconded by RM, and agreed unanimously to approve the reconciliation.
9. Planning Application to consider as a Statutory consultee.
To consider 24/0711/FUL Land of Mill Lane Billinghay.
Residential Development of 152 dwellings, new junctions to Mill Lane, associated open space, foul pump station and sustainable drainage system.
To consider 24/0770 FTPATH
Diversion of Billinghay footpath no.8 at Land Off Mill Lane
The Clerk was asked to send the following comments as a Statutory consultee
No prevision shown for a Children’s Play area with play equipment.
Ensure that the footpath would be kept open during the whole of the development.
10. To report on risk assessment/safety checks. Report from Cllrs where applicable.
No reports received.
It was felt that some of the risk assessments are carried out more frequently than necessary. It was decided to change the Zoetropes inspection to Quarterly and the office equipment checks to 6 monthly.
It was proposed by LB, and seconded by WL, and agreed unanimously to make these changes.
11. LCC Highways updates.
No updates received
12. To receive update from the Complaint Committee regarding complaint received. (Details forwarded to Cllrs prior to the meeting).
The Clerk reported that the investigation into the complaint had been completed and the final response sent to the complainant.
A further letter has been received from the complainant, requesting their interview notes. As this is a GDPR right, the notes will be returned from the interviewers and the clerk will forward copies onto the complainant.
13. To consider the renewal of the E on contract ending August 2024. (details forwarded to Cllrs prior to the meeting).
It was proposed by WL, seconded by TC, and agreed unanimously to renew the contract for the fixed period of 3 years.
14. Report from Councillors and any agenda items for the next meeting.
A request for double yellow lines to be placed on Mill Lane in front of the new development.
A further request was added to this for double yellow lines to be placed near to no 27 High Street, as it is felt this is an area where an accident is waiting to happen. The Clerk will email County Cllr Key regarding these issues.
It was suggested that the newsletter be only available on line. A survey, was suggested to be placed in the next issue of the newsletter. This would establish if this is something the village would consider/like.
The neighbourhood plan is due to be looked at in 2025, and a sub committee would be needed. Again this was suggested to be put in the newsletter to see if anyone is interested in forming a committee.
Meeting Closed at 7.55pm
Signed
Date