7 December 2020
Minutes of Billinghay Parish Council Meeting held via Microsoft teams on 7 December 2020 at 7pm
Present. Councillors Bell, Cassidy, Catlett, Harvey, Waters, Walters, and Locke (chaired the meeting until item 3) Cllr Cassidy chaired from item 3 having been elected. County Councillor Gill Ogden.
Carol Willingham Clerk, Proper Officer, and minute taker.
No members of the public present.
1. To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
None
2. To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on members’ Register of Interests.
Andy Catlett declared Interest in Planning Application 20/1490/VARCON as it refers to a neighbouring property. He took no part in discussion regarding this agenda item.
3. Election of Chair
Cllr Locke standing down as chair due to work commitments.
Cllr Locke asked for any nominations for chair, Vice chair Tom Cassidy was nominated, and it was resolved unanimously to elect him as chair. Election of Vice chair would be included on next agenda.
Cllr Cassidy thanked Cllr Locke for her time and commitment as chair, on behalf of the Parish Councillors.
4. Reports from County Councillor & District Councillors (if in attendance)
Cllr Gill Ogden thanked Kathryn Locke for her hard work as chair and was pleased that she was continuing to serve on the Parish Council.
Work continued at NKDC with addressing rough sleepers, helping to fund small businesses and new builds. NKDC was currently in tier 3 restrictions due to high COVID rates and work was ongoing to support the community throughout the pandemic.
5. To agree notes of meeting held 5 November, and Annual Finance Meeting held 16 November as a true record and minutes.
It was Proposed by Cllr Waters and Seconded by Cllr Catlett to accept and resolved.
6. Parish Council Vacancies, co-option of new Councillor.
The Clerk advised that the resident who attended a previous meeting still wished to be Co-opted to join, this would be included on the January 11 Agenda.
7. Planning Matters
Planning Applications received
20/1403/Out Land off Park Lane erection of 29 Dwellings. Comments
Park Lane not suitable as access
Information required about working practises for contractors during construction.
Adequate car parking should be provided.
Homes should be built to be sustainable, in accordance with Billinghay Community Plan
Provision of electric charging points
Bins should be screened.
Concern about sewerage and drainage.
20/1490/VARCON 76 High Street
20/1439/HOUS 7 King Street garage conversion to living space and erection of new double garage.
20/1489/Ful 69 Walcott Road demolition of existing bungalow 1 single storey bungalow.
Cllrs agreed plot was small for planned development.
8. Finances
a. To approve payments (list circulated to Cllrs prior to meeting)
b. To agree draft budget for financial year 2021/2022 and agree Precept request (item to be decided at January meeting (once information has been received from NKDC).
c. To agree purchase of defibrillator cabinet and fitting costs approx. £1500 for cabinet and additional fitting costs. It was Pro Cllr Bell and Sec £300.00 and Resolved to order cabinet.
d. To agree £25 for Clerks Training Day. Clerk unable to attend training so this item cancelled.
e. Bowls Club Grant request £650. Requested paperwork had been received from the Bowls Club and it was Pro Cllr Catlett and Sec Cllr Cassidy and Resolved to make donation.
10. Clerk’s Report:
Clerk was awaiting information following requests that had been made and would advise once details were available.
11. To receive Councillors’ Reports – For information only.
Cllr Walters - The advent window was too late for most people to take part for 2020 but would hopefully be possible for 2021.
Cllr Locke - Work at the community garden at Ringmoor was underway with hard landscaping being done.
12. Closed Session
To resolve whether to exclude the public and press in accordance with the Public Bodies (Admissions to Meetings) Act 1960 to discuss the follow legal and staffing matters. (Should this resolution be passed, members of the press and public will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately). It was Proposed Councillor Locke, Seconded Councillor Bell and Resolved to go into closed session for the remainder of the meeting.
- To consider salary review for the Clerk/RFO and Office Assistant
Further information would be circulated to Councillors.
b. To consider quotations for work on Old Burial Ground Wall Church Street
Two quotations had been submitted and it was Proposed Cllr Cassidy and seconded Cllr Locke and resolved to accept quote b. The clerk would pass the information to Lincoln Diocese to allow them to progress the matter.
c. To consider and agree Cemetery Fees Review.
It was Pro Cllr Cassidy, seconded Cllr Locke and resolved that Burial Ground Charges should change with effect from 1 Jan 2021.
Burial Fees £300.00
Ashes Fees £200.00
Reservation fee (Burial) £150.00
Reservation fee (ashes) £100.00
Headstone or Tablet fee £200.00
Additional Inscription £30.00
Information would be sent to funeral directors and Regulations booklet revised.
Meeting Closed at 8.45pm