Full Council Minutes

Minutes of the Annual Finance Meeting of Billinghay Parish Council held at Ringmoor House, Ringmoor Close on Wednesday 30 November 2022 at 7pm.

Present:

Cllrs Liles (WL) - Chair, Dymoke (AD), Ball (LB), Cassidy (TC), Catlett (AC), Cottrell (SC), Fisher (DF) & Miller (RM)

Acting Clerk: Andrew Everard (AE)

Assistant to Clerk: Lou Hird (LH)

0 Members of the Public

Public Session

None

Minutes of the Council Meeting

1. To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.

All Councillors were in attendance

2.  To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary or other registerable interests in agenda items not previously recorded on members’ Disclosable Pecuniary and Other Registerable Interests' declaration.

 RM & LB declared an interest in the Billinghay Village Hall grant application.

3. Finances

a) Parish Council Grants

• Review position re grants made last year to Billinghay Football Club and Billinghay Village Hall

The Football Club had not yet started the work on the roof for which the grant had been given. Their bank account showed that the money had been “ring fenced”. It was proposed by TC, seconded by AD and agreed unanimously that they be given until the end of August 2023 to have the work completed. LH to write to the Club.

The Village Hall had confirmed that the material for the stage curtains had been purchased and work was in progress. An up-to-date progress report will be supplied shortly.

• Consider Application from Billinghay Village Hall for funding for Playpark Equipment

Some of the current equipment on the Playpark needs replacing and to obtain other grant support, the Village Hall need to also obtain money from elsewhere. It was proposed by TC, seconded by AD, and agreed unanimously that the grant be funded using the CIL money with the balance coming as a normal grant. LH to check that the CIL money can be used for this purpose. RM & LB did not vote as they had declared an interest in the Application.

b) To approve payments made in October 2022

It was proposed by LB, seconded by TC, and agreed unanimously to approve the payments. See Appendix A

c) To consider draft budget for 2023 to 2024 and proposed projects expenditure

Projected Income and Expenditure for 2023 to 2024 was discussed in detail and figures calculated for use when the precept was set in January. It was proposed by WL, seconded by TC, and agreed unanimously that these figures be used to calculate the precept subject to any event that made changes necessary in the interim period. LH to produce the draft budget figures and circulate.

d) To review and allocate reserves

The previous years allocation for reserves was considered bearing in mind the current position re projects and outstanding work. It was agreed that the reserve for the repair of the Old Cemetery Wall be increased to £30,000 in view of the latest estimates. Also, Election Costs need inclusion and £3500 was agreed. In addition, the reserve for Special Events was still necessary with the upcoming Coronation. The need for a Neighbourhood Plan Review was also mentioned and this will be reconsidered as the whole project is being reviewed. The final designation of reserves is not necessary until the end of this financial year and final figures will be agreed then.

e) To review Burial Ground Fees

Figures had been circulated prior to the meeting giving details of our current fees and those for 2021. Also provided were figures for other parishes for comparison.

It was proposed by AC, seconded by LB, and agreed unanimously that the undernoted fee increases be introduced with effect from 1 January 2023. LH to advise the relevant Funeral Directors:

Burial Single Plot     £350

Ashes Plot               £250

f) To review Allotment Rents

This item was deferred to the January 2023 Meeting

g) To review Grant for War Memorial Flowers

Currently an amount of £450 was allocated for the Flowers on the War Memorial. This figure was considered adequate bearing in mind current outlay.

h) To consider purchase of further defibrillator

TC confirmed that there not a defibrillator at the Fire Station. LH was requested to check on the cost of a further defibrillator so consideration could be given to purchasing one..

i) Consider suggestion from District Council to provide a warm meeting room for residents during winter

WL reported that the Coffee Mornings at the Community Rooms had been discontinued as there was a charge for the Room rental and the event needed to be run by a constituted organisation. It was suggested that the Parish Council could supply funding (possibly obtain a grant from NKDC) if the volunteers were willing to continue running the event. WL will investigate and report back.

j) To receive NJC Pay Scales and apply from 1 April 2022

It was proposed by AC, seconded by RM, and agreed unanimously that this be done.

4. Approve invitation to quote for grass cutting

AE has produced the tendering forms for the grass cutting contracts around the village and proposed that these be issued with a closing date in Mid – January. He will email complete documentation shortly. It was proposed by AC, seconded by LB, and agreed unanimously that the Council proceed on this basis

5. Produce Report for NKDC on Community Infrastructure Levy money and Expenditures

Figures for money received were given to Councillors. It was agreed during the Grant Application process that the money be used to renovate the Playpark. LH to convey the information to NKDC.

Meeting closed at 9.00pm

Billinghay Parish Office ∙Ringmoor Close ∙Ringmoor House ∙Billinghay ∙Lincs ∙LN4 4EY Email info@billinghay-pc.gov.uk Mobile 07483 346143 Mondays Tuesdays and Thursdays                   

Minutes Approved.

Date 9/1/23

Signed       W Liles

Appendix A

Financial Transactions – October 2022